enhancing our community

meeting notes









 

MINUTES OF A MEETING OF THE STEERING GROUP

  SATURDAY 10 FEBRUARY 2007 AT 10.00 AM IN THE VILLAGE HALL

 

PRESENT: Jayne Bown(JB), James Lilwall(JL) (Chairman), Janet Cockburn,(JC) Alex Kirby (AK), John Mallen(JM), Marietta Menzies(MM) (Minute Secretary), Graham Swain(GS), Nicholas Ward(NW).

 

IN ATTENDANCE:      Alan Rawlings, John Menzies

 

APOLOGIES: Gillian Horner

 

The Chairman opened the meeting by welcoming everyone and particularly Alan Rawlings(AR) from Architectural Design. 

 

HALL DESIGN

 

AR said that in the first instance he suggested getting a basic sketch together to take to Council to ascertain what the planners would accept – a new hall or an extension.  The previous planning permission has lapsed.  JM reported that Breckland has spent more money on the hall since it was built to install the ceiling.  AR reported that building regulations have chanced since the original hall was built, and are changing all the time.  Costs have gone up because of this.  The committee is very keen on an eco friendly build. 

 

J. Menzies suggested that the committee give AR some bullet points on what the basic requirements are for the new building.  It was agreed that the information from the survey should be used in putting together this list but also with a view to the future use .  AK’s sub committee will prepare this brief.                                                                        Action: AK

 

AR thought it would be useful to talk through a time scale.  He said that once a detailed planning application goes to Council they have to give you an answer within 8 weeks and it will have to be paid for then.  He said if it seems that there are some problems it is best to withdraw it, change it, and resubmit and it can take up to 6 months before you get it absolutely right.  You cannot speak to builders until you have an approval, and the permission only lasts for 3 years.  Then a building regulations application has to be prepared and applied for and when granted lasts for 2 years.  Then the plans have to be prepared in more detail for tender purposes.  CDM would also have to be involved, a health and safety site requirement, and Council inspectors would visit the site throughout the whole project.

 

AR also asked if the current hall would need to be kept open for use during the building work.  The committee felt that it should.

 

Alan Rawlings and J.Menzies left the meeting at 10.55 am.

 

MINUTES OF THE LAST MEETING

 

The Chairman went through these and reported that he had not had a response from Tony Needham.  MM apologised that she had not managed to do any of her actions from the last meeting.  She undertook to get in touch with TN and to catch up with other actions.

 

The £1,000 from the precept is unavailable until April.

 

JC will up date the website.

 

WORK STREAMS

 

It was agreed that the Hall and Access should be linked as one sub-group and AK will lead it.

 

AK tabled a master project time line/gantt chart and asked how this should be updated.  It was suggested that this should be done each month at committee meetings.  Each sub-group will have to set its own milestones and report on progress to this committee.

 

AK is proposing to go to the next Village Hall committee meeting on 19 February, and will ask for a representative from that committee to be on the sub-group.

 

AK also spoke about a need for a work stream for the activities to be held in the hall now and in the future.  JC volunteered to take on this job and will write a brief.                                                   Action:  JC

 

The Chairman said he had spoken to Alan Collier about coming up with a vision/scheme of what could be done with the Heath.  AC said he would contact JL but had not so far; JM undertook to remind him.  The Chairman said he would be happy to go and speak to the Heath trustees about Project Bawdeswell.

                                                                        Action: JM

 

Children and Young Peoples’ Play Areas – this sub –group will cover facilities not only for the current field but the possibility of areas of activity at other locations in the village.  GS volunteered to take on this work stream.  JM said there is a big push from Breckland at the moment for play areas and JL has some paperwork on this from the village clerk which he will make available to GS.  AK and MM will ask the Friends of the School to have a representative on this sub-group.                                             Action:  JL, AK & MM

 

JC said she would speak to her neighbour Steve about the playing field sub-group.  JM suggested that the man in charge of football be included in this group.  MM will speak to one of the school governors and a teacher who may be interested in being part of this team.  NW agreed to speak with Digby from the Bowls Club and ask for a representative from their committee to come onto the sub-group for the field.                 Action:  JC, MM and NW

 

It was suggested that another work stream be put in place to look at funding options.  JM volunteered to look at funding options that are available and their time lines and will prepare a schedule.                  Action:  JM

 

The meeting closed at 11.45 am.

 

NEXT MEETING

 

Saturday 10th March in the Village Hall at 10.00 am.

 

 

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