enhancing our communitymeeting notes |
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MINUTES OF A MEETING OF THE STEERING GROUPSATURDAY 10 MARCH 2007 AT 10.00 AM IN THE VILLAGE HALLPRESENT: James Lilwall(JL)
(Chairman), Janet Cockburn,(JC) Alex Kirby (AK), John Mallen(JM), Marietta Menzies(MM)
(Minute Secretary), Graham Swain(GS), Nicholas Ward(NW). IN ATTENDANCE: Paul
Digby(PD), Liz Edwards(LE), Dave and Angela
Shannon(DS)(AS), Paul Spooner(PS) The Chairman opened the meeting by welcoming
everyone, especially the visitors and introduced Paul Digby
from Bawdeswell Bowls Club. MINUTES OF THE LAST MEETING
The Minutes of the last meeting were agreed. BOWLS CLUB
PD stated that the history of the Bowls Club was
that the money from the sale of it and the previous village hall was shared
and it was understood that the Bowls Club would have use of the present
Village Hall. They only use the
toilets and he said if they wanted to use the main hall for anything they
would hire it. They need to make
£1,000 a year to cover the maintenance and upkeep of the Green. AK and the Chairman were keen to discuss
the needs of the Bowls Club in planning for the new building. It was agreed that a viewing area on that
side of the building would be good to have and accessible toilets were a
must. PD reported that Foulsham
Bowling Club also uses the Green in the season, about 10 times a year. It was suggested that an article about the
Bowls Club should be written for the Reeves Tale, including its history and current
status and fixtures. JC agreed to
liaise with DC and PD. Action: JC JC also agreed to contact Mike Steppings who is a member of the Bowls Club and a teacher
at AK asked PD if the Bowls Club had considered
having young members. He said they
would be very happy to have a young team but there is the problem of
Government regulations and having adults who are appropriately police checked etc. WORK STREAM UPDATES
The Chairman reiterated that the sub-groups are
set up to look at the particular needs/wishes of their group to research
those needs and to fully cost them so that the findings will eventually go
into the main Business Plan. The
chair-person of the sub- group will report back to this committee on progress
and for any guidance. This committee
will then seek to obtain the relevant funding. Hall and Access Sub-Group
AK reported first on her attendance at the
Village Hall Committee and said they were totally on side with the
project. Their main concern is that
the hall will not be out of action for too long when rebuilding is
underway. AK then went on to table notes of the
sub-group’s meeting and a document showing the requirements of the building
based on information gathered from the survey. This document is in 3 sections - Functions,
Supporting Facilities and Other Functions.
AK went through this document and there was discussion on the number
of people to be accommodated in the hall and it was agreed to increase this
to 300. She asked particularly whether
the building should contain a gymnasium as this and a swimming pool were
keenly sought on the survey. The
Chairman said that it would be very difficult to provide them because of
Health and Safety issues and costs.
Breckland Council is about to open a new Leisure Centre in Dereham
which is also for the use of the outlying villages and the Parish Council
should try to lobby for public transport to make this more accessible to
villagers. AK went on to say that she had spoken to North
Elmham Surgery about the possibility of their running a clinic here. They did not feel they had the resources to
have a clinic but they would be willing to set up and advise on a First Aid
room. However, they are going to start
an Obesity Clinic in the hall in the near future. It was agreed that there would not be
a space allocation for a Post Office.
A new building should have a traditional look rather than a modern
glass and steel look. AK then tabled a Project Line Gantt Chart for
Alan Rawlings’ use when speaking with Council planners. The sub-group is to meet again on the 21st
March and AK is also going to the next Village Hall Committee to get their
comments. Children’s Play Area
GS reported that he had been in touch with Tony
Needham and his colleague Laura Apps-Green at Breckland Council and also with
their sports person. He has set up a
meeting with Tony Needham on 21st March to talk about having a
multi-purpose play area. MM offered to
attend this meeting. It was agreed
that it would be a positive to get some funding and something done to the
children’s play area ASAP and as the funding applications have to be in by 1st
May we need to act swiftly. GS has
also made contact with the Tennis Assoc. and received information from
them. He has spoken to some local
teenagers asking for their views and they said they would like a tennis court
and the survey also showed that one would be welcome. GS reported that he had also looked on the
internet for funding sources and is seeking equipment catalogues. LE agreed to join the sub-group. She said that as part of her child-care
training she has covered outdoor play areas.
PS is also willing to join this sub-group and it was agreed that they
would meet as soon as convenient. Activities Sub-Group
JC tabled a report and said that AS has agreed to
become a member of the group. JC is
keen that the sub-group follows up on all the activities that are going on in
the village and she wants to get a representative from each of the various
interest groups to join the sub-group.
Field Sub-Group
JC reported that she has spoken to Steve Knight
and Philip Duffield about being on this group and they are willing to do so
but do not want to chair it and she believes someone from the steering
committee should do so. JL said he
would if there was no one else. The
first priority of the group will be draining the field. GS said that PS is the person who knows
about drainage. PS explained how a
soak away is built currently and he will do a survey of what needs to be
done. Then we will obtain 3 quotes
including one from him. Heath and Environment
JM reported that he had spoken with Alan Collier
and told him that the Chairman would like to speak to the trustees of
Bawdeswell Heath about the Project. JM
will speak to him again and ask for a date when the Chairman could go to a
trustees meeting. DS said he has
already told Alan Collier that he would be willing to help with the Heath. Action: JM Funding Options
JM reported that he had contacted people at the
Lottery and spoken to the Sports Council about funding. There are several things he is worried
about. We are not in a position to
meet the deadline for applications to the the Big
Lottery. They will not commit
themselves to what will be available later.
There is a basic programme, which is for poorly served areas and Sport England East has grants when one-third of
the cost of any scheme is based on sport and there are no time limits but the
last time they spent money on anything we would be interested in was
2004. Defra would be appropriate for
the Heath and the Environment but he did not get very far with them. JM will continue to investigate Sport England,
Breckland, Veronica Savage and every month will look at the Big Lottery. JC said she would pass on all the
information already gathered about funding to JM. Action: JM and JC AK said one thing we have not done yet is decide
on what local funding we will do and it was agreed that this is something we
must start doing very soon. ANY OTHER
BUSINESS
AK reported that she has not yet worked out the
final statistics from the survey because she has been doing other things but
she will. Action AK MM said she had written to all those who had
offered help to the Project on the survey.
She had received replies from 2 gentlemen saying they were very happy
to help in an ad hoc way when required and from a couple saying they
would be happy to help with trees and gardening type clearing up at any
time. She also reported that she had
written to the Friends of the School Committee but did not expect to receive
an answer from them until they had a meeting.
She had also spoken with the teacher responsible for PE at the school
who would be willing to help on sport/outdoor activities for children. The Chairman said the Web Site would be an
agenda item for the next meeting. The meeting closed at 11.50 am The next meeting is scheduled for 21st
April 2007 in the village hall. |
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