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MINUTES OF A MEETING OF THE STEERING GROUP
ON SATURDAY
12 JANUARY 2008 AT 10.00 AM IN THE VILLAGE HALL
PRESENT: James Lilwall (Chair), Jayne Bown (JB), David
Cockburn (DC), Alex
Kirby(AK), John Mallen (JM), Graham Swain (GS) and Janet Cockburn (JC)
(Minute Secretary),. APOLOGIES: JL
opened the meeting by welcoming everyone.
He gave an overview of achievements in 2007 and stated the need to
gear up with energy and enthusiasm to complete the next stages of the Project
in 2008. MINUTES OF THE LAST MEETING
The
minutes of the last meeting were taken as read and agreed. MATTERS ARISING FROM THE MINUTES
A letter
is still to be written to the Acting Head of Bawdeswell School inviting her
to join the Committee. Action: JC/JL WORK STREAM UPDATES
Hall and Access Sub-Group
AK
outlined the new layout for the recreation ground and village hall. The committee members agreed, in principle,
to the new layout. The provision of
small offices was discussed and use of the surrounding area of the hall
itself. AK stated that she had asked
Alan Rawlings (AR) to produce sketches for the next meeting which would be
reviewed before being incorporated in the Wine and Cheese Presentation on 11
March. Plans
for putting on the Wine and Cheese Presentation were discussed and the
following points agreed: Who for? Village residents and parties outside the village who
have had direct input in the Project or are currently running courses, events
at the recreation ground and the hall.
An invitation list will be compiled by the secretary.
Action: JC Outcomes: Attendees will be given a ‘feedback’ form to take away,
complete and return. It was suggested
that the form should include a heading re ‘interest in funding’. It was agreed that all future fund revenues
would be held in the Village Hall Account for tax purposes. The information from the forms, along with
photographs of the Wine and Cheese Presentation will be used in the
production of the final layout scheme, business plan and funding
applications. Actions: Food/Drink JB Invitations: DC Reeves Tale: DC Presentation Materials: JL Presentation: JL + AK subgroup Feedback Form: DC Deadlines: 9th
February meeting: Draft feedback form (DC) and layout sketches (AR, who will also attend
meeting). 8th March meeting: Dry run of presentation. Cost: All presentation expenditure
receipts will be handled after the presentation. Children’s Play Area
GS
informed the meeting of his progress in meeting with a representative from
the Norfolk County Council and in co-ordinating the work to be done to
prepare for and then to install the additional playground equipment. The type of safe surfacing was discussed,
we well the plans for preparing and installing the surfacing. DC issued a document outlining a schedule
of the work needed to be done involving the removal of certain existing
pieces of equipment and the positioning, preparation and installation of the
new equipment. GS informed the
committee that he, DC and JC would be meeting with an advisor from Playscape
during week of 14-18 January with a view to gaining advice on the
installation of the equipment to meet the required safety standards. He would also be obtaining quotes for the
installation work. It was agreed that
a ‘local workforce’ probably could complete the preparation work and
installation of the safe surfacing. JM
informed the committee that Swanton Morley had recently installed equipment
in the children’s play area. He
suggested we contact Roger Atterwill and John Carrick to set up a meeting. Action: GS/DC Activities Sub-Group
JC
reported that the first meeting in 2008 of the Activities group was attended
by every member of the committee.
Plans are well in hand for the Spring Half-term break, as well as
opening up the Village Hall for a number of days during the Easter
break. Lessons have been learned in
connection with the Young Adult ‘drop-in’ evening and the disco. It is hoped to be able to run a specific
course on Tuesday evenings (possibly Kickboxing) during the summer term. A couple of members of the committee will
be attending a Norfolk Youth Council informal evening in Dereham on 17
January where there will be a number of volunteers from other youth groups in
the area. An ‘all ages’ Quiz Night
will be held on Saturday 19th April to raise funds specifically
for the safe surfacing required to be installed for the cricket nets. The nets will be installed for use at the
start of the summer term, with the surfacing being added at a later date. Action: JC/DC Playing Field JC
informed the Committee that Steve Knight was not in a position to ‘spearhead’
at this time the draining project for the playing field. JL will take this on:
Action: JL NOTE: AK had to leave the meeting at this point. Heath and Environment – No report
FUNDING
It was
agreed that it is essential to find someone who would compile a funding
database for the Project. JL asked
Committee members to see if they could canvass someone to assist us in this
area. Action: All WEBSITE DC
informed the Committee that he has been updating the Website on a regular
basis. He and AK feel that the site
could do with revamping. The Committee
felt it was best to keep the current layout at this time. The fee for the
website is now due and is being dealt with by AK. BUSINESS PLAN JC
reported that both she and AK had gathered up sample copies of business plans
and will be putting together a ‘draft’ plan for review at the next meeting. Action: AK/JC ANY OTHER BUSINESS
None NEXT MEETING
To be held in the Village Hall at 10.00 am on Saturday
9th February 2008. |
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