enhancing our community meeting notes
	MINUTES OF A MEETING OF THE STEERING GROUP SATURDAY 13 January 2007 AT 10.00 AM IN THE VILLAGE HALL MINUTES OF A MEETING OF THE STEERING COMMITTEE HELD AT 10.00 am ON SATURDAY 13 JANUARY 2007 AT THE VILLAGE HALL PRESENT: Jayne Bown, James Lilwall, Chairman, Janet Cockburn, Alex Kirby, John Mallen, Marietta Menzies, APOLOGIES:Gillian Horner and Nicholas Ward. The Chairman opened the meeting by wishing everyone a happy new year. He went on to say that he had received a letter of resignation from David Cockburn, to which he had replied thanking David for his work for Project Bawdeswell. MINUTES OF THE LAST MEETING The Minutes were gone through and the Chairman confirmed that he has sent the details of expenses to Tony Needham of Breckland Council. Action: MM to follow up MATTERS ARISING FROM THE MINUTES MM reported that the letter had not yet been sent to those villagers who had kindly offered support to the Project because she had not received a list of those villagers. AK agreed to send a copy. It was agreed that the letter would be updated as required. Action: AK/MM FINANCE There is £1,000 from the Parish precept. The Chairman reported that he had written to Jayne Bown as Chairman of the Village Hall Committee regarding finance. JB reported that she had discussed this at their last meeting. Everyone on that committee is behind Project Bawdeswell but there was some concern about their funds being used as they are very limited, and they are only willing to support Project Bawdeswell financially if there are plans available. It was agreed that there should be an interface between the two committees on the proposed plans. PROJECT/BUSINESS PLAN – work streams The Chairman reported that Alan Rawlings is going to speak to Breckland Council about planning permission to build a new building in another place and to extend the current building. The Chairman is awaiting a list of fees from AR and will e-mail him for them. He will also send him a copy of the result of the survey. Action: JL The Chairman reported that he had been given details of eco friendly builders and contractors and believes this is likely to be the main area from which we will gain funding grants. AK reported that she has made contact with Rhiannon Harte, Southern Heritage Manager of ConstructionSkills, who would be willing to advise us at no cost. It was agreed that a sub-committee should be established to prepare a building brief for AR. A group of about 5 is envisaged. It was suggested that AK chairs this group and she said she would want a remit from this committee of what is expected. It was agreed that the way forward would be to have several sub-groups for the various work streams as follows Village Hall Children’s Play Area Access Playing Field Heath These sub-groups will look at the needs, research those needs, fully cost them and the findings would then go into the business plan. Funding can be obtained separately for all the various work streams. These sub-groups are key to getting other people involved in the Project. The Children’s area should cater for the needs of young children to teenagers. There is money available from Breckland for Children’s Play areas. A representative of the Friends of the School should be asked to join the Play area sub-committee. Action: MM It was agreed that AK would prepare a Gantt chart(s) for the necessary sub-groups. Both a Business Plan and a Project plan need to be prepared, but the Project Plan must be prepared first and this will lead into the Business Plan. ANY OTHER BUSINESS The list of people connected with the project as shown on the web site needs updating. It was agreed to delete the names of Peter Jervis, David Cockburn, Dave Roberts, Fel Roberts, John Menzies, Piers Wallace, Bill Flynn and John Griffin. Nicholas Ward’s name does not appear on the web site and needs to be added. JC agreed to take responsibility for updating the web site, either by learning how to do it herself or by delegating someone else. Action: JC JL will speak to Fel about being on a sub-committee. Action: JL MEETING DATES It was agreed that this committee will meet on the 2^nd Saturday of every month in the Village Hall at 10.00 am. The next meeting will therefore be held on Saturday 10 February 2007 at 10.00 am. JC volunteered to make the hall bookings. Action: JC The meeting closed at 11.30 am Back to top
Contact us via email info@ProjectBawdeswell.org.uk or write to:- The Secretary, Project Bawdeswell, High Windows, Meadow Loke, Bawdeswell, NR20 4TG