MINUTES OF A MEETING OF THE STEERING GROUP
ON SATURDAY 14
JUNE 2008 AT 10.00 AM IN THE VILLAGE HALL
PRESENT: James Lilwall (JL)
Chairman, Jayne Bown (JB), David Cockburn (DC), Alex Kirby (AK), Marietta Menzies (Minute
Secretary), Graham Swain (GS).
APOLOGIES:
Janet Cockburn (JC)
IN ATTENDANCE: Mike Elsden (ME)
JL opened the meeting by welcoming everyone and
apologising for missing the last 2 meetings.
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were taken as
read and agreed.
MATTERS ARISING –
ACTIONS
AK
has collated feedback information and will write a report for the Reeves
Tale. The sub group has met. JC and AK have met regarding Business
Plan. JC has not yet spoken to
Rosaline.
WORK STREAM UPDATES
Village Hall Access and Car Park
AK reported that the feedback from villagers was for the option
between the basketball court and the bowling
green with a traditional building style. There was some concern about building a
large hall in case it becomes a white elephant. It was agreed that the space must be
flexible. The sub-group may look at a
one and half storey building with a gallery, which would give more seating
for the hall without adding to the floor space. They are thinking that perhaps a brick and
flint facia would be appropriate. The
building needs to be built up because of a high risk of flooding. AR has done a basic plan but this had not
made enough allowance for storage. AK
is preparing a display for the village fete on 22 June. The sub-committee is going to meet over the
summer to fine tune plans and to get rough estimates from a quantity
surveyor. They hope to present a
Business Plan to September’s Parish Council meeting. They plan to have another Cheese and Wine
evening to show the plans to the village.
It is necessary to get planning permission before we can approach
funders.
Children’s Play Area
GS reported that the manufacturers of the play
equipment have agreed to refurbish and install it on the correct safety
surface at a cost of approximately £23,000.
In order to meet health and safety and insurance requirements this
seems to be the only avenue we can take.
GS has applied to Community Spaces and after a telephone conversation
with them is fairly confident that we meet their criteria for funding. The application went in at the beginning of
May and an answer to Stage 1 is expected at the end of July. Depending upon that outcome we will
progress to stage 2 when we are appointed a helper/co-ordinator and the time
scale after that is approx. 22 weeks, so the equipment unfortunately will not
be installed this summer. GS reported
that he has spoken to Breckland Council who could offer no help or
advice. The Chairman asked that we put
something in the Reeve’s Tale about this situation. DC has a quote to put temporary fencing
around the piled up equipment of £250.
The Chairman will speak to David Shannon.
Activities Sub-Group (BAG)
DC reported that the half term attendance had
been poor at an average of 5 children per day with the craft day the best
attended. Planning is now in hand for
19 afternoons during August. They want
to provide as many organised events as possible for different age
groups. These will be free to
attendees, but a donations box will be provided for those who may wish to
contribute. The group plans to do more
fund raising next year.
The cricket nets are ready to be installed but
there is some anxiety about the recent vandalism. It was agreed that the cricket nets will be
installed shortly depending on the weather.
ME offered to help and provide his hole-driller.
DC also said that the Village Hall Committee
will be considering CCTV cameras for the hall and the Chairman said Project
Bawdeswell would be in full support.
There has not been much response from adults in
the village for other activities, but they might try some Wednesday
afternoons.
BAG is not doing anything separate at the fete
as their volunteers are already involved in other stalls.
He went on to
say that there are a lot of toddlers now in
the village and there were 20 at the Mothers and Toddlers on Friday. BAG runs the coffee shop and this is making
a bit of money.
Playing Field
JL reported that
we have not yet commissioned a full survey of the field at a cost of £500 and
it was agreed that this will be put off for the time being.
Heath, Environment and Heritage
This is on hold as there is no one at the moment
able to undertake this work stream.
FUNDING
JL will ask Rosaline for her advice to get
commercial help with funding and what this would cost.
ANY OTHER
BUSINESS
There was none.
Next Meeting
To be held in the Village Hall at 10.00 am on Saturday 12
July 2008 at 10.00 am.
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