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MINUTES OF A MEETING OF THE STEERING GROUP
SATURDAY 16
JUNE 2007 AT 10.00 AM IN THE VILLAGE HALL
PRESENT: James Lilwall (JL),
(Chairman), Janet Cockburn (JC) (Minute Secretary), Alex Kirby(AK), Graham
Swain(GS), Nicholas Ward(NW), John Mallen (JM). APOLOGIES: MINUTES
OF THE LAST MEETING
The Minutes of the last meeting
were taken as read and agreed. MATTERS ARISING (NOT COVERED BY THE AGENDA) Playing Field – JL had spoken to his father re the drainage
issue, who advised that we need to have someone to take a professional look
at the problem. It was agreed that
quotes from three consultants should be undertaken. JC to give JL’s
e-mail to Steve Knight and they will liaise. Action: JC/JL New Benches – GS confirmed that the new benches were in
hand to be installed but unlikely to be done before the fete. Breckland Grant – JL reported that Tony
Needham had informed him that the grant from Breckland for £500 towards the
survey costs has been approved. JL and
MM to sort out the necessary paperwork to be submitted and the money can then
be released to us.
Action: JL/MM WORK STREAM UPDATES Children’s Play Area – JL read out a letter
received from Laura Aps-Green, Partnerships In
Action, outlining the reasons the application for a grant was turned
down. Out of 19 applications for a
total £725,000 from a pot of £240,000, only 6 were successful. Project Bawdeswell was No. 7 and has been
put on a reserve list. The feedback
was that whilst we had provided evidence of a need for the play equipment,
there was a lack of evidence of ‘consultation’ on the needs of the group
concerned. The proven need must match
up. JM pointed out that we need to
show the following points in future applications: (1) Details from Village
Appraisal; (2) Details from subsequent Village Survey; and (3) Results from
subsequent discussions with relevant groups e.g. collect data during the
running of the summer club. Laura is
happy to meet with us to discuss future applications. JC to arrange for LA-G and Tony Needham to
attend the next meeting in July. Action: JC GS reported on a meeting held with Janet Peachman from the Norfolk Rural Community Council. He and David Cockburn are putting together
an application for funds which would be used for fencing the area around the
basketball court and for providing a kickboard wall. The maximum amount of this grant would be
£7,000. JL stipulated the need to produce
the necessary proven evidence of the need for the equipment. Action: GS Hall and Access Sub-Group - AK reported that Alan
Rawlings has put in another proposed site layout plan to build a new hall
from scratch to obtain a ‘feel’ of Breckland’s
views. AK to liaise with JM re Breckland’s response. Action: AK/JM The draft site plan layout was discussed. It was agreed the layout was good and it
was recognised that the overall size could be altered later on once the finer
details were drawn up, if required. AK
also mentioned that a telephone line had to be included. In addition, the Group would be obtaining the cost
to upgrade the existing building for comparison purposes with a new build. AK circulated ‘Milestones & Costings’ document.
She indicated that Alan was happy to wait for payment until after the
planning application stage. JM
suggested that we should pay him now for the work completed to date. After discussion on the funds required for
the ‘development’ work, JM suggested we discuss funds with Tony Needham at
the next meeting. It was also agreed
that Project Bawdeswell costs would be placed on the Agenda of the Parish
Council meeting in September and the team would give a presentation. Action: Committee Activities Sub-Group - JC reported that the
Group had seventeen volunteers to date, 4 of which are willing to run the
Youth Club on Wednesday evenings. The
administration in setting up the summer holidays afternoon club was
progressing very well, with some volunteers already CRB checked and more to
follow in the next three weeks. The
Group were extremely grateful to the Parish Council giving them the £700
recycling money which, with the £475 raised at the
recent Quiz Night, has given the group a good start in obtaining some sports
and games equipment. Two applications
have been submitted for grants and the results of these would be received by
the end of June. JC informed the
committee that once the summer club was up and running, the activities group
would be giving attention to the needs of the elderly with a view to planning
some events to take place in the autumn. Heath/Environment - JL reported that he
had nothing further to report at this time but stressed that there is a need
for someone to take on this work stream.
He felt that ‘heritage’ should be included in this work stream. The committee agreed and felt that it would
be good to have a ‘points of historic interest map’; walk leaflets, etc. for residents and
visitors to enjoy. Also, any local
photographs and documents should be preserved and maintained. Further discussion on this to be included
at the next meeting. Funding Plan - JL stated the need for someone to manage
the funding information and to produce a ‘template’ for committee members to
use and the data collated in a fund database.
JL will speak to Dave Shannon on this. Action: JL JL also concerned that he is not seeing all
applications before being submitted to the different organisations. JC to create a folder for ‘funding’ and
provide a list of applications submitted to date. Action: JC Any Other Business ·
Fete – A presentation board will be displayed in
the village hall which will include our Vision Statement, information on each
Sub-group; photos, where possible. Action: JC ·
Pub – AK informed the committee that the pub are
holding an ‘opening night’ disco party this evening (16 June) and it would be
nice if a few of the committee could pop in to give our support. The next meeting is
scheduled for Saturday 21 July 2007 in the village hall. |
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