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MINUTES OF A MEETING OF THE STEERING GROUP
SATURDAY 19
May 2007 AT 10.00 AM IN THE VILLAGE HALL
PRESENT: James Lilwall,
(Chairman), Janet
Cockburn (JC), Alex Kirby(AK), Steve Knight (SK), APOLOGIES: John Mallen MINUTES
OF THE LAST MEETING
The Minutes of the last meeting
were taken as read and agreed. MATTERS ARISING (NOT COVERED BY THE AGENDA) It
was agreed that all expenses should be channelled through the Chairman. The
Reeves Tale – the Chairman is going to bring up the financing of it at the
next Council meeting. WORK
STREAM UPDATES
Field
Sub-Group
SK
reported that the football field is unplayable in the winter because of poor
drainage. SK has spoken to Breckland
Council but because the Parish Council owns the field we will have to pay for
advice, £500 is quoted. SK believes
there are 3 options: paying for a quote, hiring a digger and doing work
ourselves or doing nothing. The
Chairman suggested that we contact the Playing Fields Association and SK will
contact them. The Chairman will also
speak with his father about field drainage.
GS said there maybe funding available from Football Aid. The Chairman thanked SK for his input. SK left the meeting at 10.20. Action: SK
and JL Hall
and Access Sub-Group
AK reported that her group had
met again with the architect and she tabled the minutes and a gantt chart. They
have received a response from planners.
The options are - to extend the current building as the original plans
without needing planning permission, to extend the current building in a
different way which would require planning permission and the current
building being brought up to current standards, or to build a new hall. The sub-group’s decision is to explore the
new build route. To build as per the
old plans is not an option because those plans no longer suit
requirements. To extend the current
hall and include the facilities identified will be expensive because there
have been so many changes to building regulations in the last 20 years and it
could cost as much if not more to upgrade the current building. The architect and Phil Hague are going to
review the area to decide on a suitable site for a new building and then
another letter will be sent to the planners and if a new build is turned down
the group will revert to seeking planning permission to extend the current
footprint. NW
stated that we would need funding from somewhere until we are in a position
to go to the Lottery for a building grant. AK will prepare a list of the funding
required to cover the upfront costs and the Chairman will speak to Breckland
and Veronica Savage for advice on grants. Action:
AK, JL NW
asked if a new build is the preferred option of this committee? The Chairman said the recommendations of
the sub-group would be accepted by this meeting. He thanked AK and her team for all they had
done. Children’s
Play Area
GS
reported that an application had been made to Breckland Council for
improvements to the Play area. The
Chairman reported that he thought it was a good application and had already
received an acknowledgement stating that we will hear in June whether our
application will be included in the Breckland strategy, which goes forward in
September. GS
reported that he had heard that he had been successful in obtaining match
funding from the Rural Projects Fund of £1,400 (approx.) to supply 2 park
benches and 2 waste bins and money towards the fencing of the play area. GS suggested that any monies left over from
this should be credited to Project Bawdeswell. GS
went on to report that he had heard from Janet Peachey of the Local Network
Fund asking if we wanted funding.
There is £140,000 in the kitty and applications finish at the end of
this year. There is to be a meeting
with her on Thursday 24 May at 7.00 pm at Graham’s. GS, AK, JC and MM will attend. Action: GS, AK, MM and
JC Activities
Sub-Group
JC
reported that at the moment the main Activities group has devolved into a
spin-off to focus on activities based around the hall and field during the
school holidays. This will start on
Monday 23 July and will run from Monday to Friday throughout the school
holidays except for Bank Holiday Monday, 29 afternoons in all. It is hoped to
run a youth club on Wednesday evenings during the holidays as well (6
evenings) and they are looking for parents and others to become helpers. JC
has applied for a grant for sports equipment through the Norfolk Community
Foundation with the money coming from Price Waterhouse Coopers or the Birkett Fund and she hopes to hear whether this is
successful by the middle of June.
There is also a need for fund raising and a Quiz Night is planned for
9 June. As well as the cost of
equipment, funds are needed to cover the cost of the CRB checks, the first
aid course, etc. To
advertise the activities, posters will be prepared for the school and other
areas, copy will go into the Reeves Tale and there may be a house drop. They hope to have one specific event each
week and these will be advertised separately.
The group is meeting again this week.
The
Chairman said this is a good initiative because it gets people involved and
this is particularly good when seeking funding. The
sub-group has not lost sight of the need to encourage activities for others
in the community, particularly the elderly. Heath/Environment
The
Chairman reported that he went to the last meeting of the Heath Trustees and
presented information on what Project Bawdeswell is doing and the importance
of the 40 acres to the community. He
feels not enough is made of the Heath as an amenity and because of the
difficulty of access. The Trustees’
remit is about safe guarding it and accessibility to a point. David Gurney has retired as Chair and Alan
Collier has taken on this role. The
Chairman has now received a letter from AC to which he will reply about
moving forward. DG has also written
about the odd pieces of land owned by charities in the village being
incorporated under the auspices of the Heath Trustees. Funding
Plan
The Chairman said we need to get
some clarity on what we want overall and to make an assessment of what
funding we are going to need. He
reported that John Mallen is putting together a
list of funding bodies. However, he
feels it is important that someone should be responsible for setting up a
funding database. He thinks it would
be useful for one person to have knowledge of the specialities of various funders so that grants are sought from appropriate
organisations for the different work streams and for one person to keep an
eye on the changing lottery scene.
Both MM and JC are keeping files of funding paper work for reference
when looking for funding. ANY OTHER BUSINESS·
Village Fete –it was agreed that we should have a presence at the fete , it is not possible for us to have a fund raising
event as the money made by all the stalls at the fete is allocated to various
village groups. We will use the boards
we had last year and put up information about our progress ·
JS ask that the new benches are placed on paving slabs and agreed
positioning for them and the bins to be agreed by the Parish Council. Action: JL and
DS
The
next meeting is scheduled for Saturday 16 June 2007 in the village hall. |
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