enhancing our communitymeeting notes |
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MINUTES OF A MEETING OF THE STEERING GROUPSATURDAY 25 NOVEMBER 2006 AT 10.00 AM IN THE VILLAGE HALLPRESENT: James Lilwall, Chairman, David Cockburn, Nicholas
Ward, Janet Cockburn and Tony Needham (Breckland Council) APOLOGIES:
Jayne Bown, Piers Wallace, Gillian Horner, Alex
Kirby MINUTES OF
THE LAST MEETING were taken as read. MATTERS ARISING
NOT COVERED BY THE AGENDA
JL has identified the
appropriate member of the bowls club to contact and will do so in the near future. Action JL JL updated Tony Needham on progress and the
results of the survey. Tony has had a copy and said that it was good. JL informed the committee
that MM had e-mailed Veronica Savage with the survey results and the vision
statement. VS had given us a draft
paper re “How to Create a Business Plan”.
JL confirmed that Draft 7
of the Vision Statement is the final version.
Tony Needham indicated that this statement was good (??). TN requested to advise on status of application for funding for
survey. JL to liaise. Action
TN/JL TN will let us know if it
is possible to apply for funds from Breckland Council to cover professional
fees. Action TN DC mentioned some of the
work planned for the current village hall and TN advised DC to put in
application under the ‘awards for all’ scheme. The Chairman said we need
to address a local funding strategy at the next committee meeting. Various options were discussed with
TN: the Parish Council contributing to
the project; a
precept of £5 per household per year.
It was pointed out that once we have reached a certain point in
obtaining local funding, we can apply for a ‘top-up’ loan. TN commented on the Survey
Report and indicated that it was important to include statistical information
in the business plan. He will provide
samples of statistical information for our review. Action TN It was also stressed that
the school would be heavy users of any new village hall and grounds. TN advised that there is a
paper on ‘Big Lottery Guidance on Village Halls Funding’ The funding is set up in A, B, C,
categories. The allocation of funds to
village halls is based on the ‘returns from investment’. Environmental issues and heating costs,
etc. are key factors. He also
suggested that applications be made for:
Lottery funding, Sport funding, ECO funding, Local funding, Trusts and
Charitable Trusts. He will send a
list of local trusts. Action
TN TN will contact Breckland
Sports Development Officer for information and advice on applying for
funds. JL indicated he would like the
Officer to attend one of the meetings.
He also asked if TN would continue to be closely involved in the
project and attend Committee meetings on a quarterly basis. TN informed the Committee
that there is a funding stream coming up for ‘play areas’. A discussion ensued concerning the need for
facilities not only for young children but also, in particular, for teenagers
(i.e. cricket nets, skate boarding, etc.).
Local parish councils will be approached for applications for funds
for their play areas. VILLAGE HALL PLANS JL informed the meeting
that we now have an architect, Alan Rawlings, in Bawdeswell, who has been
provided with all project documentation to date. JL and NW met with him last
week.. He
will be the contact point in relation to all planning and will liaise with
Breckland Planning. He will be
considering various options re design and will be coming back to JL re fees,
etc. DC updated the Committee on
the financial position concerning the Village Hall. JL
proposed that the Village Hall Committee might allocate some of their funds
towards the cost of design etc for the hall part of the project. DC will put the proposal to the VHC on
behalf of the Project Bawdeswell Committee. DC also reiterated the need to maintain the
usability of the hall during any works.
Action
DC BUSINESS PLAN JL has document from
Veronica Savage re “How to create a business plan”. He will e-mail it to the Committee. Action
JL LOTTERY FUND UPDATE & TIMESCALES JL said that the project is
not at the stage where an application for funds relating to the village hall
could be submitted in April 2007. TN
explained that April, 2007 is not the last funding scheme. However, we might
put applications in for field drainage and play area. These will be discussed at the next
meeting. ANY OTHER BUSINESS MM had drafted a letter of
thanks to the people who had offered their services on the survey forms. JL read out the letter and the committee
approved its content. Action MM to send MEETING DATES AND VENUES The next meeting will be
held on January 13, 2007 at 10 a.m. in the Village Hall. Please
note that the dates for all meetings during 2007 will be fixed at this
meeting. Please bring your
diaries. The dates of the meetings
will be sent to both Tony Needham and Veronica Savage. |
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Contact us via email info@ProjectBawdeswell.org.uk or write to:- The
Secretary, Project Bawdeswell, High Windows, Meadow Loke, |
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